![]() ![]() If you make an error in the forms, then the period of one month before filing to SSA will be helpful for you to correct and rectify the mistake. In case if you correctly filed the returns within the 30 days of the due date, then the lowest penalty amount is $15. However, if you intentionally delayed the filing, then the minimum penalty of $100 per form will be imposed. Generally, the penalty is based upon the time delayed in filing and size of your business as well. In case if you are late in submitting Form W-2, then you will be subjected to late filing penalties. You have to submit the original red colored form to the SSA otherwise, they won’t accept photocopies. of W-2 forms should be precisely included in the W-3 forms. TINs, names, and money amounts are the same and exact on both the forms. ![]() However, while e-filing W-2 forms, you may not need to submit W-3 forms because SSA automatically calculates the total from the submitted W-2 forms.īefore filing the forms, ensure all the company and employee information i.e. You can even e-file W-2 and W-3 forms online, directly to the Social Security Administration using CheckMark software.* For Certified Mail, use ZIP code 18769-0002 Private Delivery Service (FedEx, UPS, etc.) Send all the forms to the following SSA address:.Make sure you include all the copies of W-2 forms along with the W-3 form.Submit W-2 and W-3 form to Social Security Administration (SSA).Employers should prepare W-2 forms and send them to their employees.W-2 Deadlines for 2019 January 31, 2019ĭeadline to distribute Forms W-2 to employeeĭeadline to file using Business Services Online The following table shows the exact departments, where the W-2 form should be sent: Copy A (Red Colored Form)Įmployers should prepare W-2 forms and send them to their employees. ![]() All six copies should be prepared and are equally important. Both the forms should have same and accurate information regarding total earnings, Social Security wages, Medicare wages and withholding for all employees for the previous year.Īs an employer, you should prepare 6 copies of each W2 form per employee. The form contains employee’s annual wages, Social Security earnings, Medicare earnings, and federal and state taxes withheld from the employee’s paycheck.Įmployers should also submit W-3 forms to SSA along with W-2 forms summarizing all the information provided in the W-2 forms of all employees. Form W2 is a multi-part standard tax form that an employer must send to the employees as well as the Internal Revenue Service (IRS) at year-end. ![]()
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